standbad.blogg.se - Todoist calendar sync

Is this important enough that I need to complete this task this week? If not, when should I schedule to complete this task? (in a week, in a month, three months, a year?.

Which tasks can someone else do better than me? Ask if they can take the lead on it.

Which tasks do I personally have to do?.

Which tasks, if completed, will unblock me or others on future projects?.

Which important tasks do I have to complete this week?.

When I’m prioritizing my tasks, I think of how urgent and important they are.Īs you know, not all things that are urgent are important.Īt the beginning of every week, I look at the Upcoming view and I prioritize tasks by asking the following questions:

I also don’t feel like I need that level of categorization and management for my system. I’ve tried to do those things and that level of organization ends up feeling like another thing to manage. I don’t use a lot of labels or tags or color-coding. I’m not as intense on task organization as other productivity geeks. You can see what I actually have on my task list at the time of writing this below. Once I’ve added tasks to Todoist, I’ll look at the Upcoming view and see all the tasks I’ll need to complete over the next seven days. Here’s what that looks like when I added a task while writing this article. If a task seems urgent, I’ll add it to “today” with a plan to triage and schedule it into my work week (more on this in a bit). I’ll get into what I mean by this in a bit. This might be the next day, or the next month, or the next year. I might be on a walk, on the train, in the middle of a conversation, or working on something and I realize, “I have to do that thing,” so I add it to Todoist and add an estimated due date I should complete or revisit the task. Yes, even if I’m not sure if I have to do a task, I’ll add it to my tasks anyway so I don’t forget about it. I use Todoist to capture any and all tasks regardless of when I need to do them and whether I actually need to do them. My system follows the following framework: You’ll see below that Todoist is my task manager where I dump all my to-dos. I pay for both, but you can do everything I’m about to explain with a free Todoist account and Google Calendar. I enjoy geeking out about systems and the balance of efficiency and effectiveness so I’m sharing how I work in hopes it’ll help someone.īefore I jump in, my task management software of choice are Todoist and Sunsama.

My task management system has evolved from pen and paper to Evernote lists back to pen and paper, temporarily Trello, to Todoist, and I think I’ve landed on a system that’ll last me for a few years. The ironic thing is while I often feel behind, people have said, “I don’t know how you do it all.” The moment I feel like I’m catching up on my tasks, and my to-do list continues to grow. When I start juggling a lot of projects, it often follows that I always feel behind.